Timeline of
Activities for
Project Districts

September

• On Sept. 1, complete residency verification for all eligible migratory students. For P2s turning P3, the residency verification should be on or after their birthday.
• PFS Progress Review Form: Complete and submit to ESC at least twice per year
• Annual training for ID&R and TX-NGS: ensure all designated staff receive training for the current year from the ESC
• Attend or complete A Bright Beginning training if indicated on application

October

• Provide updated list of migratory students with newly identified students to cafeteria manager
• Organize PAC Fall meeting
• Ensure all TX-NGS data from the previous year is entered and verified, in preparation for the Consolidated State Performance Report (CSPR) and MSIX snapshot by Oct. 31

November

• Complete residency verification beginning Sept. 1 through Nov. 1 for current year and as P2s turn 3, on or after their birthday

December

• Revisit the PFS Action Plan
• Revisit the ID&R Action Plan

April

• Attend or complete Project SMART Training if indicated on ESSA Consolidated Federal Grant Application
• Organize PAC Spring meeting
• Attend National Conference if identified as a need

May

• Complete the Local Needs Assessment (LNA) for the upcoming year.
• Conduct the spring LEA PAC meeting.
• PFS Progress Review Form: Complete and submit to ESC at least twice per year.
• Notify parents of Project SMART if district is providing this summer service for migratory students.
• Coordinate State Assessment Support with TMIP for those students traveling outside of Texas
• TX-NGS Quality Control: ESC conducts Quality Control Checklist/Review with TX-NGS Data Specialist
• Disseminate MEP Evaluation Surveys to parents and staff
• Begin gathering Program Evaluation documents (Examples, FSI, surveys)

June

• ID&R and PFS Action Plan: Develop/update and include in the DIP.
  Required: PFS Action Plan and Recommended: ID&R Action Plan
• Determine MEP Service Delivery Plan (SDP); add to migrant-specific section of DIP
• Summer school if needed and indicated on application
• Enter end-of-year withdrawals from TX-NGS
• Disseminate and/or collect MEP Evaluation Surveys – parents and staff
• Summer Contact Information: Provide your ESC contact information for district MEP staff during summer months

July

• Summer school if needed and indicated on ESSA application
• Project SMART Summer Enrollments and Withdrawals on TX-NGS
• Disseminate and/or collect MEP Evaluation Surveys – parents and staff
• Complete Program Evaluation – Fidelity of Strategy Implementation (FSI) tools and surveys

August

• First Contact: Contact currently eligible families to determine if a new move has occurred
• Complete Fidelity of Strategies Implementation (FSI) for previous year
• Complete PFS Action Plan
• Disseminate and/or collect MEP Evaluation Surveys – parents and staff

Recurring Monthly Activities

• Conduct MEP activities approved in Consolidated Federal Grant Application; ensure alignment to ESSA Consolidated Application
• Ensure coding of migratory students in PEIMS is correct
• Run PFS report and submit to ESC
• Run Migrant P2s turning P3 report for Residency Verification
• Enroll children with new COEs into TX-NGS
• ID&R planning for strategic use of recruiter’s time
• Identify and recruit eligible migratory children in school and in the community year-round
• Ensure identified migratory children are receiving free lunch
• Respond to MSIX move notifications and data requests within timelines
• Assess the MEP’s effectiveness/program evaluation (Best practice- quarterly)

Federal Program Planner

• This Federal Programs Planner is intended to be a supportive tool for Directors working with Federal Programs in LEAs (ISDs and Charters). Each month, you will find that there are activities/reminders to be considered across programs, including Title I, Part C.

Timeline of Activities Fillable PDF

• The timeline of activities shown on this page lists many common activities. This fillable PDF version includes blank spaces so you can create a customized timeline for your district.

Sample MEP Activities Lists

• Two sample documents have been provided to assist with planning and ensuring all activities are completed during the program year.